Program Support Officer/Governance Officer 
 
Our client is looking to engage Program Support Officer/Governance Officer to provide project management and secretariat support for a range of committee, board, and tender meetings.
 
Mandatory
 
Candidates must have demonstrated experience: 

• Scheduling meetings
• Drafting correspondence for review
• Collating packs for committee/board meetings from a variety of sources, including summarising content for executive review (e.g. drafting dashboards)
• Taking clear and concise minutes of committee/board and tender meetings, considering the broader strategic environment
• Organising and maintaining paper and electronic files
• Tracking the status of project documentation and proactively communicating when required content is overdue or a project is at risk
• Providing information to stakeholders and, where relevant, referring queries to the correct committee stakeholders
• Accessing and modifying Word, Excel, PowerPoint, and PDF files stored on SharePoint
• Working both autonomously and collaboratively as part of a high performing team, establishing and maintaining effective partnerships with key internal and external stakeholders 

• Ability to critically assess documentation and proactively assess the appropriate next steps in consultation with leadership
• Demonstrated experience tailoring messages to a variety of audiences
• Experience updating and implementing frameworks, policies, guidelines, and procurement documentation that deliver business outcomes for the organisation
• Ability to prioritise work based on urgency and importance while maintaining flexibility to respond to ad hoc taskings
• Experience with TRIM record management system