- Canberra Location
- Long Term Contract
- Federal Government
About the role
The Information Management Analyst is responsible for leading the development and implementation of robust information and records management practices across the agency. This includes ensuring compliance with the National Archives of Australia (NAA) standards and the Protective Security Policy Framework (PSPF), managing the migration of records to SharePoint Online, and embedding strong governance, classification, and training frameworks to support the agency’s digital information environment.
Key Duties
- Develop and maintain information and records management policies, procedures, and frameworks aligned with NAA, PSPF, and agency requirements.
- Lead the classification of data and records, ensuring appropriate handling, access, and retention based on sensitivity, business value, and security classification.
- Oversee the governance of information assets, including the implementation of controls, audits, and reporting mechanisms to meet PSPF and NAA compliance.
- Manage and execute the migration of records and data to SharePoint Online, ensuring metadata integrity, usability, and compliance.
- Provide expert advice on the application of retention and disposal authorities, including AFDA Express and agency-specific schedules.
- Design and deliver training programs to build staff capability in records management, SharePoint usage, and information governance.
- Collaborate with IT, legal, and business units to ensure records and information management is embedded in enterprise systems and workflows.
- Monitor compliance with the Archives Act 1983, Digital Continuity 2020+, and the PSPF, particularly in relation to information security and access control.
- Support digital transformation initiatives by advising on information architecture, metadata standards, and lifecycle management.
- Provide Information Management guidance and support to project staff at all levels to assist with information management-related administrative tasks, as well as a range of ad-hoc support activities that may be requested by the Information Manager.
- Demonstrated knowledge of the National Archives of Australia (NAA) standards, including the Information Management Standard and Digital Continuity 2020+.
- Proven experience in data and records migration to SharePoint Online, including planning, metadata mapping, and user adoption strategies.
- Strong understanding of data classification, retention, and disposal practices in a federal government context, including alignment with the PSPF.
- Experience in developing and implementing information governance frameworks, policies, and compliance monitoring.
- Demonstrated ability to train and support staff in records management and information handling best practices.
- Excellent stakeholder engagement and communication skills, with the ability to influence and educate staff at all levels.
- Experience with electronic document and records management systems (EDRMS), particularly Microsoft 365 and SharePoint.
- Strong analytical and problem-solving skills, with attention to detail and a commitment to data integrity.
- Relevant qualifications in Records Management, Information Management, or a related discipline.
- High level demonstrated experience in using electronic document management systems and understanding of corporate and technical record types.
How to apply
Apply directly or for more information on this role, please email Zainab at zainab.afzaal@calleo.com.au
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Calleo is an equal opportunity employer and we encourage applications from all people including Aboriginal and Torres Strait Islander peoples.
