Executive Assistant – APS 5
- Non-ongoing / temporary transfer, 6 month contract with scope for extension
- Competitive salary
- Offers hybrid working arrangements
Overview
Our Federal Government client is seeking an experienced APS 5 Executive Assistant to primarily support the Division Head (SB2) but may also be required to support two-three Branch Heads (SB1) within the Division as well.
Join a small team of 4 Executive Assistants to perform moderate to complex administrative support, organising workflow and recognise issues, develop solutions and anticipate and respond to the needs of the SES Officer and Division.
Duties and Responsibilities
- Deliver executive support including strategic diary management, scheduling meetings, photocopying/scanning and filing
- Proactive meeting preparation by utilising the information available to prepare briefing packs, reports and papers
- Provide quality assurance (including proof reading and editing) of documents such as briefs, minutes and other advice in accordance with departmental guidelines
- Writing routine correspondence, including emails, letters and other administrative documents and taking minutes for meetings as required
- Arrange, coordinate and reconcile all aspects of travel
- Coordinate responses to ministerial and parliamentary requests via the Parliamentary Document Management System (PDMS).
Skills and Experience
- Experience in managing a Senior Executive office or providing high level administrative support in a fast-paced environment within the APS
- Have a strong customer service focus and the willingness to respond to, and assist with issues and work across a wide range of tasks
- Attention to detail with the ability to respond positively to changes in business requirements
How to apply
Due to the nature of this role, this job is open to Australian Citizens only. The successful person will be required to have the ability to obtain and maintain minimum Baseline AGSVA Clearance.
Apply directly or for more information on this role, please email kathryn.buttigieg@calleo.com.au
Calleo is an equal opportunity employer, and we encourage applications from all people including Aboriginal and Torres Strait Islander peoples.
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